We love to delight our customers with our range of services.
Our flexibility allows you to mix and match MBS services to suit your needs.
Take a look at our offerings and our transparent pricing options.
Services & Pricing
Options for Services
Click to expand each of the sections for more detail. These are examples, we try to do everything for trustees that they don’t legally have to do!
Charity Management
MBS specialises in giving giving practical charity management support, helping committees stay organised and ensuring essential administrative tasks do not fall through the cracks. Governance & compliance can be confusing. We help you set up systems, to embed the policies and values into your organisational culture not just tick boxes. For many charities, we become a steady pair of hands behind the scenes.
Examples of Tasks We Support With
Every charity is different, but common areas of support include:
Committee & Governance Administration
- Preparing meeting papers and agendas
- Minute taking and meeting documentation
- Maintaining trustee records
- Organising policies and governance documents
- Maintaining action trackers and decision logs
Organising Charity Records
- Setting up clear filing systems
- Organising historical records and archives
- Creating shared document libraries for volunteers
- Ensuring new volunteers can easily find information
Volunteer & Operational Support
- Volunteer administration
- Event coordination support
- Maintaining key contact lists
- General administrative project work
Systems & Organisation
- Reviewing current processes and identifying gaps
- Creating simple systems committees can maintain themselves
- Supporting transitions when volunteers change roles
The goal is always the same: clear systems that make life easier for committees.
Get started now!
Get in touch to get your project or retainer off the ground.
Access free resources on charity management, plus governance & compliance matters in our blog: Charity Management
Money Handling
You are looking for a way to be comfortable with financial matters.
You want to be certain that the monies entrusted are safe and dealt with appropriately.
We work alongside treasurers and trustees to maintain the day-to-day financial administration of the charity, ensuring information is available when needed for reports, meetings and annual accounts.
Trustees remain responsible for financial decisions and oversight. Our role is to support the systems and processes that keep financial administration running smoothly.
For many charities, this means greater clarity, reduced stress and confidence that financial records are in good order.
Examples of Tasks We Support With
Every charity’s finances are slightly different, but common areas of support include:
Day-to-Day Bookkeeping
- Recording income and expenditure
- Maintaining clear financial records
- Tracking donations and payments
- Organising digital receipts and documentation
- Reconciling bank transactions
Supporting the Treasurer
- Preparing financial summaries for committee meetings
- Organising financial paperwork
- Creating simple reports trustees can understand
- Tracking budgets and spending
Donation & Fund Administration
- Recording donations and income streams
- Supporting Gift Aid record keeping
- Tracking fundraising income
- Organising donor records
Preparing for Year-End Reporting
- Preparing financial information for accountants
- Preparing documentation for independent examiners
- Organising financial records for annual accounts
The aim is always the same: clear, accurate financial records that trustees can easily understand and rely upon.
All our bookkeepers are qualified to a minimum of AAT level 4, or the equivalent.
Please note we cannot provide Independent Examination or Auditing services.
Get started now!
Get in touch to get your project or retainer off the ground.
Access free resources on handling money in our blog: Money Handling
Managing Room Hire
Meeting rooms, halls and community spaces can provide valuable services to the local community while also generating income that supports the charity’s work.
However, managing room hire can quickly become complicated.
Enquiries arrive at all hours. Booking calendars become confusing. Payments need tracking. Volunteers spend time answering emails and coordinating bookings.
MBS helps charities create simple, organised systems for managing room hire, making it easier to generate income while reducing the administrative burden on volunteers.
We support organisations from initial setup and promotion through to ongoing booking administration and building management. We help organisations promote, manage and administer room hire using systems like Hallmaster, making it easy to attract bookings and manage enquiries.
Turn your building into a reliable income stream without adding pressure to volunteers.
Helping Charities Make Better Use of Their Buildings
A well-managed room hire system can:
- generate consistent income for the charity
- strengthen connections with the local community
- ensure facilities are used safely and responsibly
- reduce pressure on volunteers managing enquiries
Our aim is to create clear, reliable systems that committees can trust.
Examples of Tasks We Support With
Setting Up Room Hire Systems
- Implementing Hallmaster booking systems
- Creating booking calendars and availability rules
- Setting pricing structures
- Creating booking forms and agreements
- Establishing payment processes
Promoting Your Space
- Listing spaces on room hire platforms
- Creating website pages for venue hire
- Promoting facilities locally
- Developing enquiry processes
Managing Bookings
- Responding to enquiries
- Managing booking calendars
- Confirming bookings
- Issuing invoices
- Tracking payments
Supporting Committees
- Creating policies and procedures for room hire
- Maintaining hirer records
- Monitoring income from venue hire
- Supporting volunteers managing bookings
Get started now!
Get in touch to get your project or retainer off the ground.
Access free resources on managing and marketing your building as a venue in our blog: Building Management
Communications & Outreach
Charities do important work, but sometimes the hardest part is making sure people know about it.
Keeping websites updated, sending newsletters or promoting activities can easily slip down the priority list.
MBS offers practical communications and outreach support, helping charities stay connected with their communities.
Our role is to help manage the administrative side of communications, ensuring information is shared clearly and consistently.
Supporting Your Charity’s Visibility
Good communication helps charities:
- keep supporters informed
- attract volunteers
- promote events and activities
- build relationships within the community
- strengthen fundraising efforts
Our approach focuses on simple, sustainable communication systems that volunteers can maintain over time.
Get started now!
Get in touch to get your project or retainer off the ground.
Fundraising – Grant Applications
Fundraising is an important part of running a charity. Charities need reliable income to achieve their objectives, but also fundraising builds trust, raises awareness and connects people to a cause. MBS can help with annual and irregular fundraising including gift aid management.
- Scoping with client to clarify needs
- Advising clients
- Fundraising letters & associated admin
- Updating record spreadsheet
- Reporting to clients
- Monitoring donations
- Closing project
Access free resources on fundraising and grants in our blog: Blog
Get started now!
Get in touch to get your project or retainer off the ground.
Consultancy & Mentoring
Next steps
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