What is a Virtual Assistant?

According to VANetworking.com

“A Virtual Assistant (VA) is a highly-skilled, independent professional who remotely provides administrative, technical and/or creative business support services”

So what can we assist you with?

  • Remote business administrating
  • Virtual building lettings manager
  • Consultancy on Business, Marketing, Lettings for Meeting Houses, Churches and other small charities.

Why might you want to use our services?

  • Your committee or team have lots of ideas – but are too busy to develop and implement them.
  • You want help in marketing, administration or other aspects of your business.
  • You want to develop the business side of your meeting house to raise funds, without sacrificing local people’s time and skills.
  • You already outsource cleaning, gardening and are now considering doing the same with the bookkeeping and lettings administration.
  • You don’t want to employ someone, but need help to do the above.
  • You aren’t sure how many hours the job might take, so want a flexible arrangement.

Who are we?

Mindful Business Services Ltd is a family run company based in London – although we have clients well outside the M25.

Click above, or on our names below to read more about

Vincent – an infrastructure, design and troubleshooting IT contractor

  • Technical Architecture
  • Design and documentation
  • Infrastructure support and implementation
  • I am a manager and consultant specialising in managing buildings and lettings administration – in Quaker meeting houses, committees and others.
  • Remote professional office management and services for Quaker Meeting Houses, churches, charities and other small businesses.
  • Fully fitted modern office – using my own equipment and software.

How does it work?

  • Using modern technology I deal with emails, phone calls, and faxes from my own office, plus have meetings over Skype or other meeting facilities.
  • Work can be transferred electronically, through recorded post or personal courier – I can easily meet people in central London.
  • I work the hours you need when you need them – you don’t pay holiday, sick pay or coffee breaks!
  • Mindful Business Services is responsible for all financial and legislative requirements.
  • You are protected by a contract which shows that you are not my employer.
  • While I work normal office hours, I will also cover evening and Sunday afternoon business meetings at the standard charge.

Why use a virtual meeting house manager?

  • There isn’t space in the building for an office or you want to maintain flexible use of the building.
  • You don’t want to invest in equipment and training, or deal with payroll or pensions.
  • You want to build a relationship with someone who also has an investment in your business – obviously the better you are doing the more work there is for me!
  • By using me, as a Quaker organisation you will not need to explain Quaker jargon.
  • If you are a non Quaker – using me regularly you won’t need to explain business specific jargon or procedures to numerous temps.
  • It is easier to maintain a relationship between hirers and the office.
  • You want to hold a one off event (outreach, fund raising or building project) and want some guidance or just need an extra pair of hands.
  • You want to develop policies, procedures or similar and would like some guidance or for someone else to do the foundation work for you.
  • Your current Wardening or administration arrangement needs some extra support – things have become busier, or possibly need to cover maternity/paternity leave, holidays, sick leave or a break between wardens.

What sort of jobs can I do?

  • Lettings administration: Deal with phone calls, emails, postal correspondence, raising invoices, invoicing.
  • In partnership with your committees – Write procedures, policies, operations manuals etc.
  • Develop procedures and helping to streamline your organisation
  • Give feedback and advice on existing procedures, policies and manuals.
  • Bookkeeping and liaison with treasurer.
  • Research items/services for the committee to read and decide on.
  • Write reports for committees
  • Write newsletters for users.
  • Negotiate with clients re dates/availability, arranging building tours to prospective clients.
  • Project management & other jobs as needed and agreed.

Want to get to know us a bit more? Have a look on our blog – for free marketing tips and articles on all aspects of Quakerism and Building Management.

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